adding, there's a way to set up auto archiving so your mboss first get asked questions an show him how to search archives for old email. The option of huge disk space won't help as the size of the PST slows outlook. On Mar 7, 2013 4:49 PM, "geoffrey gitagia" <ggitagia@gmail.com> wrote:
Ok everybody hold back .... 12 GB worth of emails? something is wrong here i can see why he may not want to delete his mails ..because he doesn't have a document repository
Steve here is how to go about it
1. Find out what is eating up all that space 2. Find a way to make sure he can access the mails that he sees as important (am praying he doesn't keep emails even for meeting requests etc) 3. Tell him (Manage him) that he will lose all his emails if he doesn't archive (remind him of the fried hard drive and maybe IEBC system ) 4. Worse comes to worse ..tell him to hire a personal secretary ....
Regards GG
On Thu, Mar 7, 2013 at 4:09 PM, Samuel Wachira <wachirasam@gmail.com>wrote:
Or go Tech (If you have money to automate)
There are Email archiving systems out there that would automate your email archives for your boss.
Two come immediately to mind: Symantec Enterprise Vault, GFI Mail Essentials.
./Sam
On Thu, Mar 7, 2013 at 12:42 PM, Toilem Godwin <godporiot@gmail.com>wrote:
Just as Michael has advised you. You need to create multiple archives. I always do so when my mails hit 5gb i create an archive for the old mails. Create multiple .pst files for your mails. When the .pst file reaches like 4-5gb then create another .pst file. Also create folder on outlook and link them to each f the .pst files you have created. It has worked for me. The other ideas of cloud etc can come later.
On Thu, Mar 7, 2013 at 11:15 AM, Garr Patronas <garr.patronas@gmail.com>wrote:
I see what you did there ;)
On Thu, Mar 7, 2013 at 1:41 AM, Brian Munyao Longwe <blongwe@gmail.com>wrote:
Help the boss reduce the incoming email load by unsubscribing him from unnecessarily heavy email feeds (especially those of a slightly raunchy nature)
On Wed, Mar 6, 2013 at 4:05 PM, Moses Mnawe <mosechizi@gmail.com>wrote:
@steve just to add to what @wash has said,your problem can be sorted out by finding out what your bosses inbox contents are.I am convinced 12GB includes the Video's and pictures which can be archived and zipped on any storage (external) or with Exchange users home folder.What i may insist you do is set Enforceable Mail box limits policy's,to be followed even by the boss,iki jaa...force stop mail send and receive.This should force your boss to be responsible...or else.....
On Wed, Mar 6, 2013 at 3:47 PM, Tusker 21 <tusker212@gmail.com>wrote:
> The problem is your boss. 25gb of mail. tell him to get a 1 TB file > and use it solely for email > > > On Wed, Mar 6, 2013 at 2:22 PM, Francis Njenga <korefn@gmail.com>wrote: > >> @Adam the cloud argument is valid but not for all cases. Sometimes >> its not such a bad thing to have local backups, >> just in-case your access to the web is limited or non-existent. If >> you have the freedom to do so, script this for your boss >> and replicate the data(Terabytes are relatively cheaper now, Non! ). >> >> >> On Wed, Mar 6, 2013 at 2:16 PM, Adam Nelson <adam@varud.com> wrote: >> >>> @james maintaining multiple PST files is the simplest option but >>> it's not really forward thinking IMHO. The sooner that data gets into the >>> cloud and that guy doesn't have a growing set of PST files, the better. >>> Having PST files on individual computers with valuable data is a disaster >>> waiting to happen in terms of maintenance and disaster recovery. >>> >>> +254 712 966 801 >>> https://twitter.com/varud >>> https://www.linkedin.com/in/adamcnelson >>> >>> >>> On Wed, Mar 6, 2013 at 2:09 PM, James Kagwe <kagwejg@gmail.com>wrote: >>> >>>> @Steve....as you consider the options below which to me are >>>> comparable to killing a mosquito with a hammer. Given the issue you have >>>> raised your solution may be as simple as creating multiple *.pst files. You >>>> could have one *.pst file per year and label them clearly and show him how >>>> to close and open them when need arises. >>>> >>>> James >>>> >>>> >>>> On 3/6/2013 1:41 PM, Adam Nelson wrote: >>>> >>>> @steve the only stupid questions are the ones that go unasked ... >>>> >>>> I was once in a position like you. >>>> >>>> There are 5 basic options: >>>> >>>> Google Apps - This has a limit of 25GB and your entire domain >>>> will have to move to it at a cost of $50/user/year. Scaling in the future >>>> should be doable. >>>> Office365 hosted email (Exchange) - Same 25GB limit and same >>>> requirement to move your entire domain to it. $48/user/year >>>> Exchange in your physical office - Very expensive and only >>>> sensible when you have a solid technical team, a good data center, AND poor >>>> Internet connectivity >>>> OS X Mail Server - Kind of crazy ... but could be fun and in >>>> theory should work :-) >>>> Linux mail server - Another fun idea but you're really spinning >>>> cycles to fix what I would call a non-core business problem. >>>> >>>> Email has been solved and you need to focus on a good solid >>>> solution that costs you the least amount of time IN THE FUTURE. Hosted >>>> solutions will alleviate most security and performance concerns for a low >>>> flat fee which is surely less than your cost to the company. This allows >>>> you to focus on problems specific to your company and develop your career. >>>> >>>> Research the options above, come up with one and back it up >>>> with facts and numbers and present it to your boss with authority. If you >>>> have confidence, your boss will listen. If he doesn't, do more research >>>> until you feel like your decision is unassailable. If he still doesn't >>>> listen, seriously start looking for another organization. It's 2013 and >>>> you need to seize the day as an ICT person. >>>> >>>> -Adam >>>> >>>> >>>> >>>> +254 712 966 801 >>>> https://twitter.com/varud >>>> https://www.linkedin.com/in/adamcnelson >>>> >>>> >>>> On Wed, Mar 6, 2013 at 1:10 PM, Michael Bullut <main@kipsang.com>wrote: >>>> >>>>> *@Wash:* Kuuliza si ujinga... >>>>> >>>>> *@Steve:* Have you tried creating multiple archive files? >>>>> >>>>> >>>>> On 6 March 2013 02:07, Amos Sang <sangask@gmail.com> wrote: >>>>> >>>>>> Wash kuwa mpole.Advice the guy maybe he as googled but has >>>>>> found no working solution yet. >>>>>> >>>>>> >>>>>> On Wed, Mar 6, 2013 at 1:04 PM, Odhiambo Washington < >>>>>> odhiambo@gmail.com> wrote: >>>>>> >>>>>>> I think you should resign from your position if you do not >>>>>>> know how to deal with this, seriously! >>>>>>> >>>>>>> >>>>>>> On 6 March 2013 11:37, steve thogo <stevethogo254@gmail.com>wrote: >>>>>>> >>>>>>>> HELP!! My mboss receives so much mail. Like 12GB in a year. >>>>>>>> The outlook PST gets so loaded that it slows his mail and has even crushed >>>>>>>> one hard disk. its piling at an alarming rate this year we will hit 24GB of >>>>>>>> outlook mail. He doesnt want to delete old mail.Whats the other way of >>>>>>>> handling such bulk?? >>>>>>>> _______________________________________________ >>>>>>>> skunkworks mailing list >>>>>>>> skunkworks@lists.my.co.ke >>>>>>>> ------------ >>>>>>>> List info, subscribe/unsubscribe >>>>>>>> http://lists.my.co.ke/cgi-bin/mailman/listinfo/skunkworks >>>>>>>> ------------ >>>>>>>> >>>>>>>> Skunkworks Rules >>>>>>>> http://my.co.ke/phpbb/viewtopic.php?f=24&t=94 >>>>>>>> ------------ >>>>>>>> Other services @ http://my.co.ke >>>>>>>> >>>>>>> >>>>>>> >>>>>>> >>>>>>> -- >>>>>>> Best regards, >>>>>>> Odhiambo WASHINGTON, >>>>>>> Nairobi,KE >>>>>>> +254733744121/+254722743223 >>>>>>> _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ >>>>>>> I can't hear you -- I'm using the scrambler. >>>>>>> >>>>>>> _______________________________________________ >>>>>>> skunkworks mailing list >>>>>>> skunkworks@lists.my.co.ke >>>>>>> ------------ >>>>>>> List info, subscribe/unsubscribe >>>>>>> http://lists.my.co.ke/cgi-bin/mailman/listinfo/skunkworks >>>>>>> ------------ >>>>>>> >>>>>>> Skunkworks Rules >>>>>>> http://my.co.ke/phpbb/viewtopic.php?f=24&t=94 >>>>>>> ------------ >>>>>>> Other services @ http://my.co.ke >>>>>>> >>>>>> >>>>>> >>>>>> >>>>>> -- >>>>>> *Regards, >>>>>> >>>>>> Amos k Sang | >>>>>> * >>>>>> >>>>>> _______________________________________________ >>>>>> skunkworks mailing list >>>>>> skunkworks@lists.my.co.ke >>>>>> ------------ >>>>>> List info, subscribe/unsubscribe >>>>>> http://lists.my.co.ke/cgi-bin/mailman/listinfo/skunkworks >>>>>> ------------ >>>>>> >>>>>> Skunkworks Rules >>>>>> http://my.co.ke/phpbb/viewtopic.php?f=24&t=94 >>>>>> ------------ >>>>>> Other services @ http://my.co.ke >>>>>> >>>>> >>>>> >>>>> _______________________________________________ >>>>> skunkworks mailing list >>>>> skunkworks@lists.my.co.ke >>>>> ------------ >>>>> List info, subscribe/unsubscribe >>>>> http://lists.my.co.ke/cgi-bin/mailman/listinfo/skunkworks >>>>> ------------ >>>>> >>>>> Skunkworks Rules >>>>> http://my.co.ke/phpbb/viewtopic.php?f=24&t=94 >>>>> ------------ >>>>> Other services @ http://my.co.ke >>>>> >>>> >>>> >>>> >>>> _______________________________________________ >>>> skunkworks mailing listskunkworks@lists.my.co.ke >>>> ------------ >>>> List info, subscribe/unsubscribehttp://lists.my.co.ke/cgi-bin/mailman/listinfo/skunkworks >>>> ------------ >>>> >>>> Skunkworks Ruleshttp://my.co.ke/phpbb/viewtopic.php?f=24&t=94 >>>> ------------ >>>> Other services @ http://my.co.ke >>>> >>>> >>>> >>> >>> _______________________________________________ >>> skunkworks mailing list >>> skunkworks@lists.my.co.ke >>> ------------ >>> List info, subscribe/unsubscribe >>> http://lists.my.co.ke/cgi-bin/mailman/listinfo/skunkworks >>> ------------ >>> >>> Skunkworks Rules >>> http://my.co.ke/phpbb/viewtopic.php?f=24&t=94 >>> ------------ >>> Other services @ http://my.co.ke >>> >> >> >> >> -- >> Kore Francis Njenga >> Running and Walking are only breaths apart. >> >> _______________________________________________ >> skunkworks mailing list >> skunkworks@lists.my.co.ke >> ------------ >> List info, subscribe/unsubscribe >> http://lists.my.co.ke/cgi-bin/mailman/listinfo/skunkworks >> ------------ >> >> Skunkworks Rules >> http://my.co.ke/phpbb/viewtopic.php?f=24&t=94 >> ------------ >> Other services @ http://my.co.ke >> > > > _______________________________________________ > skunkworks mailing list > skunkworks@lists.my.co.ke > ------------ > List info, subscribe/unsubscribe > http://lists.my.co.ke/cgi-bin/mailman/listinfo/skunkworks > ------------ > > Skunkworks Rules > http://my.co.ke/phpbb/viewtopic.php?f=24&t=94 > ------------ > Other services @ http://my.co.ke >
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-- GG
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