Project and Budget Periods
OTF fellowship contracts are 3, 6, 9 or 12 months in duration. >From time to time OTF may consider applications to extend existing contracts beyond the initial project period. Any such decision will be subject to availability of funds, satisfactory progress of the applicants, and a determination that continued funding would be in the best interest of program priorities.
Monitoring & Evaluation
OTF views monitoring and evaluation as a way to learn from our fellows and share lessons learned with future applicants. This improves the collective knowledge of the community and thus contributes to its sustainability.
Because payment is dispersed at monthly intervals upon completion of stated contractual goals, successful applicants can expect regular contact with both their host organization and OTF project manager. Monitoring consists of compulsory monthly reports and also phone, email, or in-person discussions and consultations as needed. Fellows are required to submit brief monthly updates about their work to OTF, their host organization, and the OTF community. This allows others to review and comment on the ICFP community’s work, encouraging collaboration.
The adviser or responsible person at the host organization, in turn, provides a “traffic light” report to OTF evaluating their fellow’s progress. This report, detailed below, is the basis upon which stipend payments are released to fellows on a monthly basis.
A “green light” from the host organization signals that the fellow is on track and funds can be released. A “yellow light” from the host organization signals that while funds should be released, there are some concerns that need to be flagged to OTF. A “red light” from the host organization signals that progress has been interrupted and an intervention is required. The host organization recommends “stop payment” and OTF, the host organization, and the fellows discuss possible remedial steps to either get back on track or terminate the fellowship.